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Freedom of Information

The Freedom of Information Act 2000

The Freedom of Information Act gives people the right to access information held by public authorities including Dorset Police.  The purpose of the Act is to make bodies such as Dorset Police more accountable to those that fund them and to make public authorities more transparent to members of the general public.  

Under FOI, there is an obligation for publicly-funded bodies to consider requests for information and to provide a response under the terms of the legislation. There is a presumption of disclosure unless the authority can demonstrate harm in release. The Act also requires that Dorset Police adopt, operate and maintain a publication scheme. The purpose of the scheme is to highlight the types of information that Dorset Police will publish through our website or make available immediately upon receiving a request for it. 

Tell me more

The Freedom of Information (FOI) Act 2000 allows anyone to request information held by Dorset Police.  

Such requests must be in writing and include your name and an address for correspondence. 

Requests can be submitted by email and an email address is currently considered to be an appropriate address.

Requests for information can take up to 20 working days to process and are almost always free of charge. If the public interest needs to be considered requests can take longer to deal with.

Dorset Police received an average of 103 requests for information every month during 2019 and releases information in response to a majority of those requests. 

Dorset Police refer to, amongst other sources, the Association of Chief Police Officers Freedom of Information Manual of Guidance when dealing with requests for information.

You can use the below form to submit a Freedom of Information request to the FOI team. Please note that applicants must submit their true full name (pseudonyms are not valid under Section 8 of the Act).

If you choose to submit a Freedom of Information Request to Dorset Police; occasionally, and depending on the type of information you seek, it may be that your Freedom of Information Request should be directed to the OPCC rather than the force. If this is the case, you will receive an Acknowledgement from this Office to confirm that the matter of your request has been transferred.  

For information regarding the types of Freedom of Information request dealt with by the OPCC and how you can submit your request, please follow this link.

Before you submit a request for information, it might help you to look at the Freedom of Information disclosure log to see if the information that you are interested in has already been published in response to another request. The disclosure logs are organised by year and by subject matter.

These disclosure logs should also give some indication of the type of information which can be accessed via the Freedom of Information Act, from Dorset Police.

 

Our contact details are:

Alliance FOI Team

Alliance Information Management Department

Middlemoor Police HQ

Exeter

Devon

EX2 7HQ

 

Email: foi@dorset.pnn.police.uk

 

You can use the below form to submit a Freedom of Information request to the FOI team. Please note that applicants must submit their true full name (pseudonyms are not valid under Section 8 of the Act).

Please note that all items marked with an asterisk (*) are required.

You can use the following form to submit a Freedom of Information request to the FOI team. Please note that applicants must submit their true full name (pseudonyms are not valid under Section 8 of the Act).

Please note that all items marked with an asterisk (*) are required.

FOI










Alternatively, should you require any advice or assistance please contact the Freedom of Information office by telephone on 01392 226770/226220, or alternatively by email: foi@dorset.pnn.police.uk. 

What we do with the information we collect from the form

Question: What are the reasons for collecting this information?

Answer: To enable staff working with the Freedom of Information Team to be able to log and process a request under Freedom of Information legislation.

Question: Where is the information stored once it has been emailed?

Answer: The Information is stored on a secure Microsoft Excel database. A unique case file reference is created for each request and all information relating to this request is saved in a case file.  

Question: Who has access to this information?

Answer: The Freedom of Information Team who work within the Alliance Information Management Department.  Access to the database is granted by the line manager.

Question: How long is the information held for?

Answer: Information held for the purposes of FOI is managed in accordance with the force's retention policy. In terms of requests and their subsequent details these are kept for a period of 2 years. After these 2 years the records are reviewed and deleted if there is no longer an important reason for keeping them. An important reason may include situations such as where a person is deemed to be vexatious under Section 14 of the FOI Act or whereby a request's review has resulted in a significant shift in the force's position regarding disclosure.

Question: If a person wants to have the emailed information deleted, or removed from any Force database, or devices it has been saved to which email address do they send this request to and how long will the process take.

Answer: An email should be sent to foi for consideration in a timely manner.

Question: Will you be able to email them to let them know that you have deleted all the information from your systems?

Answer: An email response will be sent to the individual detailing the outcome and any action taken.