Accessing Information - About You

Before requesting any information from Dorset Police, It is important to remember that depending on the nature and type of information you require, certain charges can apply.

Are you requesting copies of any of the following?

Information held by Dorset Police about you.

Click here for more information

Copies of the Statement/s you have provided to Dorset Police

 

Requesting Copies of a Statement given by you (the individual)

Should you wish to obtain copies of a Statement given to Dorset Police, by you (the individual) then you must submit a Subject Access request to the Data Protection Office at Dorset Police. Alternatively on some occassions, copies of statements can be obtained by way of a court order, in circumstances where other police records are required.

Please be aware that the release of your statements under the Subject Access provisions, will only take place following the conclusion of any associated criminal proceedings.

For information and instructions on how to make a Subject Access request to Dorset Police, please follow this link

 

Requesting Copies of a Statement given by Another Individual/Third Party

Copies of a Statement given to Dorset Police by anyone other than you (the individual) cannot be obtained in any circumstances other than via a County Court Order.

 

What is a County Court Order?

A court order refers to an official instruction by a Court, to an individual, group of individuals or an organisation, telling them what to do, what they can do, or what they cannot do.

All County Court Orders must be directed to the Force Disclosure Unit at Dorset Police.

Link to Force Disclosure Unit

Copies of photographs, where you are the subject of the images

 

Requesting copies of Photographs where you (the individual) are the subject of the images

You may request copies of Photographs from Dorset Police, of which you are the subject, only once Investigations and associated proceedings are concluded.

The usual means of applying in such cases would be as a Subject Access request, to the Data Protection Office at Dorset Police.

Information on how to make a Subject Access request to Dorset Police can be found by following this link to our information on Data Protection

On some occasions if other records are required, such Photographs may be requested by way of a court order.

 

Photographs of a Road Traffic Collision (RTC)

You may request copies of Photographs from Dorset Police, relating to a Road Traffic Collision (RTC) only once Investigations and any associated proceedings are concluded.

Such requests should be directed to the Central Records Section.

Information on how to contact the Central Records Section can be found by following this link to information on the Central Records Section

Copies of the Interview Tape/CD, where you are the subject of the interview

 

Copy of Interview Tape or CD, where you (the Individual) are the subject of the interview

In cases where you have been Interviewed by Dorset Police, as a result of being charged or reported then a copy of your Interview CD or Tape will be released at the time.

If this is not the case and you would like to request a copy of your Interview CD or Tape, you will need to make a Subject Access Request to the Data Protection Office of Dorset Police.

Link to Data Protection

In some circumstances, a copy of your Interview tape may be available as part of much wider disclosure directed by a Court Order. This is purely judged on a case-by-case basis

All Court Order requests must be directed to the Force Disclosure Unit.

Link to Force Disclosure Unit

 

Interview with Police Officer for Civil Purposes

Requests for Interviews with Police Officers, relating to Civil matters will be considered on a case-by-case basis and must be directed to the Central Records Office at Dorset Police.

Link to Central Records

 

Copy of Interview, where another individual/Third Party are the subject of the interview

Copies of Interviews, where another individual or third party are the subject of the interview may only be requested by way of a Court Order, and should be directed to the Force Disclosure Unit of Dorset Police.

Link to Force Disclosure Unit

Copies of a Crime Report in which you (the individual) were involved as a victim or otherwise

 

Copies of a Crime report, for a crime in which you were involved

The usual means of applying for a copy of such a Crime report is by making a Subject Access Request to the Data Protection Office, of Dorset Police. Please note that any Third Party details will be removed.

Link to Data Protection

 

Crime Report including details of other parties involved

Can be obtained by a County Court order, in cases where other records and details of Third Parties are also sought.

All County Court Orders must be directed to the Force Disclosure Unit at Dorset Police.

Link to Force Disclosure Unit

 

Insurance Company, requesting a copy of a Crime Report

Any such requests for Crime Reports, made by Insurance Companies must be directed to the Central Records Section of Dorset Police.

Link to Central Records Section

Information concerning a RTC, in which you (the individual) were involved

 

Information concerning a RTC, in which you (the individual) were involved

Information concerning a Road Traffic Collision (RTC) can be requested from Dorset Police, once any investigations and proceedings have concluded.

Such requests must be directed to the Central Records Section. For information on how to contact the Central Records Section of Dorset Police, please follow the link below; 

Link to Central Records Section

 

Limited details of other party involved in RTC

Information and limited particulars of another party involved in the RTC can be requested by the following;

  • Legal Representative
  • Insurance Company
  • Loss Adjusters

Such enquiries must be directed to the Central Records Section of Dorset Police.

Link to Central Records Section

 

Photographs from RTC

Photographs concerning a Road Traffic Collision (RTC), can be requested from the Central Records Section of Dorset Police once a collision abstract has been supplied.

Link to Central Records Section

 

What is a Collision Abstract?

A collision Abstract is a summary of all documentation considered appropriate for release, which is then provided following the conclusion of a Road Traffic Collision investigation.

Link to Central Records Section

 

Collision Investigation

Can be requested from the Central Records Section of Dorset Police, only once a collision abstract has been supplied.

Link to Central Records Section

 

Vehicle Examination 

Can be requested from the Central Records Section of Dorset Police, only once a collision abstract has been supplied.

Link to Central Records Section

Copies of Incident, Occurrence or Call Handling Logs, in which you (the Individual) were involved

 

You can request a copy of the following documentation from Dorset Police, by way of a Subject Access Request to Dorset Police:

  • Incident Log
  • Call Handling Log
  • Occurrence Summary

Details of how to make a Subject Access request to Dorset Police can be found by following this link to Data Protection

In some cases where other records are required, a copy of an Incident Log, Call Handling Log or Occurrence Summary can also be requested by means of a County Court order.

All County Court Orders must be directed to the Force Disclosure Unit.

Link to Force Disclosure Unit

Information held concerning your PNC Convictions

 

Requesting PNC Conviction Information about you (the Individual)

Information relating to your own PNC conviction information must be requested by way of a Subject Access Request, to the Data Protection Office at Dorset Police. On some occasions PNC conviction information about you (the individual) can also be obtained by a County Court order, in circumstances where other records are also required.

For instructions and advice on how to make such a request, follow the link provided below.

Link to Data Protection

 

Requesting PNC Conviction Information about a Third Party Individual

This is available to the Probation Service only, and such enquiries must be directed to the Central Records Section at Dorset Police.

Link to Central Records Section

Copies of a Caution Certificate, which you (the individual) are subject to

 

Copies of a Caution Certificate should be obtained by way of a Subject Access request to the Data Protection Office of Dorset Police. For information and instructions on how to make a Subject Access request, please follow the link below.

Link to Data Protection

Although Subject Access is the usual means through which to apply for a copy of a Caution Certificate; a County Court Order can be an alternative option where other records are required.

 

What is a Court Order?

A court order refers to an official instruction by a Court, to an individual, group of individuals or an organisation, telling them what to do, what they can do, or what they cannot do.

Copies of a Domestic Violence Report, in which you (the individual) are involved

 

Copies of a Domestic Violence Report involving you (the individual)

Copies of Domestic Violence Reports involving you (the individual) should be obtained by way of a Subject Access request to the Data Protection Office of Dorset Police. For information and instructions on how to make such a request to Dorset Police, please follow the link directly below.

Link to Data Protection

 

Copies of a Domestic Violence report involving other parties/ individuals

Copies of Domestic Violence Reports involving other parties/ individuals can be obtained via a Court Order. This can also sometimes be in cases where other records are required.

All County Court Orders must be directed to the Force Disclosure Unit.

Link to Force Disclosure Unit

Copies of your own Custody Record

 

Should you wish to obtain copies of your own Custody Record from Dorset Police, and it is within 12 months of your arrest, you must apply to the Central Records Section of Dorset Police. Information and Instructions on how to make such a request can be found via the link below:

Link to Central Records Section

 

If you are making such a request, but it has exceeded the 12 month period after your arrest then your enquiry must be made via a Subject Access request to the Data Protection Office at Dorset Police. For information and instructions on how to make such a request, please follow the link provided below:

Link to Data Protection

Copies of Information needed for Visa's; emigrating, going abroad, travel etc

 

Link to Data Protection

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