Accessing Information - About Incidents & Other People

Before requesting any information from Dorset Police, It is important to remember that depending on the nature and type of information you require, certain charges can apply.

Are you requesting copies of any of the following?

Information concerning a RTC, in which another individual or third party was involved

 

Information concerning a RTC

Information concerning a Road Traffic Collision (RTC) can be requested from Dorset Police, once any investigations and proceedings have concluded.

Such requests must be directed to the Central Records Section. For information on how to contact the Central Records Section of Dorset Police, please follow the link below; 

Link to Central Records Section

 

Limited details of other party involved in RTC

Information and limited particulars of another party involved in the RTC can be requested by the following;

  • Legal Representative
  • Insurance Company
  • Loss Adjusters

Such enquiries must be directed to the Central Records Section of Dorset Police.

Link to Central Records Section

 

Photographs from RTC

Photographs concerning a Road Traffic Collision (RTC), can be requested from the Central Records Section of Dorset Police once a collision abstract has been supplied.

Link to Central Records Section

 

What is a Collision Abstract?

A collision Abstract is a summary of all documentation considered appropriate for release, which is then provided following the conclusion of a Road Traffic Collision investigation.

Link to Central Records Section

 

Collision Investigation

Can be requested from the Central Records Section of Dorset Police, only once a collision abstract has been supplied.

Link to Central Records Section

 

Vehicle Examination 

Can be requested from the Central Records Section of Dorset Police, only once a collision abstract has been supplied.

Link to Central Records Section

Requests for Interviews with Police Officers, relating to Civil matters

 

Copy of Interview Tape or CD, where you (the Individual) are the subject of the Interview

In cases where you have been Interviewed by Dorset Police, as a result of being charged or reported then a copy of your Interview CD or Tape will be released at the time.

If this is not the case and you would like to request a copy of your Interview CD or Tape, you will need to make a Subject Access Request to the Data Protection Office of Dorset Police.

Link to Data Protection

In some circumstances, a copy of your Interview tape may be available as part of much wider disclosure directed by a Court Order. This is purely judged on a case-by-case basis

All Court Order requests must be directed to the Force Disclosure Unit.

Link to Force Disclosure Unit

 

Interview with Police Officer for Civil Purposes

Requests for Interviews with Police Officers, relating to Civil matters will be considered on a case-by-case basis and must be directed to the Central Records Office at Dorset Police.

Link to Central Records Section

 

Copy of Interview, where another individual/Third Party are the subject of the Interview

Copies of Interviews, where another individual or third party are the subject of the interview may only be requested by way of a Court Order, and should be directed to the Force Disclosure Unit of Dorset Police.

Link to Force Disclosure Unit

Requests for Copies of Interviews, where another individual or third party are the subject of the interview

 

Copy of Interview Tape or CD, where you (the Individual) are the subject of the Interview

In cases where you have been Interviewed by Dorset Police, as a result of being charged or reported then a copy of your Interview CD or Tape will be released at the time.

If this is not the case and you would like to request a copy of your Interview CD or Tape, you will need to make a Subject Access Request to the Data Protection Office of Dorset Police.

Link to Data Protection

In some circumstances, a copy of your Interview tape may be available as part of much wider disclosure directed by a Court Order. This is purely judged on a case-by-case basis

All Court Order requests must be directed to the Force Disclosure Unit.

Link to Force Disclosure Unit

 

Interview with Police Officer for Civil Purposes

Requests for Interviews with Police Officers, relating to Civil matters will be considered on a case-by-case basis and must be directed to the Central Records Office at Dorset Police.

Link to Central Records

 

Copy of Interview, where another individual/Third Party are the subject of the Interview

Copies of Interviews, where another individual or third party are the subject of the interview may only be requested by way of a Court Order, and should be directed to the Force Disclosure Unit of Dorset Police.

Link to Force Disclosure Unit

Copies of a Crime Report in which an individual (other than yourself) was involved in

 

Copies of a Crime report, for a crime in which you were involved

The usual means of applying for a copy of such a Crime report is by making a Subject Access Request to the Data Protection Office, of Dorset Police. Please note that any Third Party details will be removed.

Link to Data Protection

 

Crime Report including details of other parties involved

Can be obtained by a County Court order, in cases where other records and details of Third Parties are also sought.

All County Court Orders must be directed to the Force Disclosure Unit at Dorset Police.

Link to Force Disclosure Unit

 

Insurance Company, requesting a copy of a Crime Report

Any such requests for Crime Reports, made by Insurance Companies must be directed to the Central Records Section of Dorset Police.

Link to Central Records Section

Information held concerning another individual's PNC convictions

 

Requesting PNC Conviction Information about you (the Individual)

Information relating to your own PNC conviction information must be requested by way of a Subject Access Request, to the Data Protection Office at Dorset Police. On some occasions PNC conviction information about you (the individual) can also be obtained by a County Court order, in circumstances where other records are also required.

For instructions and advice on how to make such a request, follow the link provided below.

Link to Data Protection

 

Requesting PNC Conviction Information about a Third Party Individual

This is available to the Probation Service only, and such enquiries must be directed to the Central Records Section at Dorset Police.

Link to Central Records Section

Copies of Statements provided to Dorset Police by an individual or third party, other than yourself

 

Requesting Copies of a Statement given by you (the individual)

Should you wish to obtain copies of a Statement given to Dorset Police, by you (the individual) then you must submit a Subject Access request to the Data Protection Office at Dorset Police. Alternatively on some occassions, copies of statements can be obtained by way of a court order, in circumstances where other police records are required.

Please be aware that the release of your statements under the Subject Access provisions, will only take place following the conclusion of any associated criminal proceedings.

For information and instructions on how to make a Subject Access request to Dorset Police, please follow the link below.

Data Protection Link

 

Requesting Copies of a Statement given by Another Individual/Third Party

Copies of a Statement given to Dorset Police by anyone other than you (the individual) cannot be obtained in any circumstances other than via a County Court Order.

 

What is a County Court Order?

A court order refers to an official instruction by a Court, to an individual, group of individuals or an organisation, telling them what to do, what they can do, or what they cannot do.

All County Court Orders must be directed to the Force Disclosure Unit at Dorset Police.

Link to Force Disclosure Unit

Make an application to find out if there is information, which you need to know about in order to protect a child(ren) in your care

 

For more information click here

The Domestic Violence Disclosure Scheme (DVDS) commenced in Dorset in March 2014.

Commonly known as Clare’s Law, the DVDS is named after Clare Wood who was murdered in 2009 by her boyfriend. The DVDS will give members of the public a formal mechanism to make enquires about an individual who they are in a relationship with, or who is in a relationship with someone they know, where there is a concern that the individual may be violent towards their partner... find out more by following this link

Information required for Social Services

 

As part of our Inter-agency Child Protection procedures, Non-Urgent requests from Social Services must be directed to the Force Disclosure unit.

Link to Force Disclosure Unit

Information relating to compensation claims; to people who have been physically or mentally injured because they were a blameless victim, of a violent crime

 

The Criminal Injuries Compensation Authority (CICA), is a government organisation that can provide compensation to individuals who have been injured (mentally or physically) because they were the blameless victim of a violent crime.

For more detailed information and instructions on how to make a claim, please follow the link below which will take you to the CICA website.

 

Obtaining Information for a CICA claim

The following information will be supplied directly to the CICA, by the Central Record's section of Dorset Police if applicable to the claim:

  • Victim's Statement
  • Victim's Photograph's

For information and instructions on how to contact the Central Records Section of Dorset Police, please follow the link below.

Link to Central Records Section

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