Multi-Agency Information Sharing Report

Please note: this form is for use by agencies and professionals who work with children. If you are a member of the public and you have concerns about child exploitation of any kind please report it via the 'Do it online' page here. 

Before completing the multi-agency information sharing form please read the below guidance.

Prior to completion of the form, practitioners should seek advice and support from their agency's child protection lead or service manager. Advice can also be sought from the Dorset Police Integrated Missing Person and CSE Team (IMPACT): Tel 01202 220966.

Guidance

The Information Sharing Report offers a multi-agency system of sharing information with Dorset Police to aid keeping young people safe. It should be used to provide details of any concerns about people who pose a risk to, or target, groom or sexually abuse young people. This includes includes child sexual exploitation (CSE) as well as criminal exploitation and the use of children in county lines networks

The form focuses specifically on the behaviours or actions of alleged, suspected or known perpetrators, and can act to corroborate the statement of the child or young person or support positive disruptive action.

When submitting the form, in line with the above guidance, please ensure that it is submitted in a timely manner and is accurate. Timely, relevant intelligence is more likely to support positive action than historic concerns.

As much detail as possible should be included on the form, including names, address, DOBs (where known). Checks to provide this information should be completed prior to the form being submitted.

This information can include low level, soft ‘whisperings’ and gut feelings, something that does not sit well with your or your co-workers but has no-where else to go. It can include information from third parties or anonymous sources.

Any information suspected to be false or malicious should be clearly highlighted as such. Where these concerns exist advice should be sought from the Missing Persons Unit (as above) where possible prior to submission.

You must also share the information with other practitioners involved with the young person. If the young person is known to Children’s Services, you must send a copy to the young person’s Social Worker or Children’s Practitioner.

Once completed, the form will be sent to Dorset Police's Intelligence Bureau for reviewing, assessing and inputting onto the system. This will be disseminated throughout the Force as necessary.

You must also share the information with other practitioners involved with the young person. If the young person is known to Children’s Services, you must send a copy to the young person’s Social Worker or Children’s Practitioner.

Where the information provided may identify the witness/informant, Dorset Police will not take any action which would place that person at risk of harm.

If the information is about significant harm to the child or young person then normal Social Care referral systems must be used to report these concerns.

NEVER assume someone else has passed on the information you have. Duplicate information is better than none.

After reading the above guidance, please fill out the form below with the information you have.

Please enter a telephone number and any any other contact details



select as appropriate.



PLEASE NOTE: this is not a referral form to children's social care. If the information is about significant harm to a child or young person then Social Care referral systems must be applied to the concerns. If the young person is already known to Social Care you must also send a copy to their Social Worker or Children’s Practitioner.
PLEASE NOTE: this is not a referral form to children's social care. If the information is about significant harm to a child or young person then Social Care referral systems must be applied to the concerns. If the young person is already known to Social Care you must also send a copy to their Social Worker or Children’s Practitioner.

What we do with the information we collect from the form

Question: What are the reason for collecting this information?

Answer: To safeguard children that are potentially at risk of exploitation and/or abuse.

Question: Where is the information stored once it has been emailed?

Answer: The information will be stored on Dorset Polices secure record management system.

Question: Who has access to this information?

Answer: Vetted members of staff

Question: How long is the information held for?

Answer: Will be held as long as it is relevant and will be routinely reviewed to see if it is still relevant.

Question: If a person wants to have the emailed information deleted, or removed from any Force database, or devices it has been saved to which email address do they send this request to and how long will the process take.

Answer: The request would be made the Data Protection Team who would respond to the individual as soon as possible and within the statutory period of one month unless an extension is warranted.

If you have any questions about this process please email the subject access team

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