Sickness and absence
Freedom of Information Act Request No: 2022-215
Version Date: 08/04/2022
How many Police staff members during 2020 and 2021 were off sick with Covid-19 related symptoms, this can be provided as a proportion and/or whole number?
How many Police Officers during 2020 and 2021 were off sick with Covid-19 related symptoms, this can be provided as a proportion and/or whole number?
How many total days were employees absent during 2020 and 2021 with Covid-19 related symptoms?
|
2020 |
2021 |
|||||||||
|
COVID-19 Sickness - Officer |
Q4 2019/20 |
Q1 2020/21 |
Q2 2020/21 |
Q3 2020/21 |
Total 2020 |
Q4 2020/21 |
Q1 2021/22 |
Q2 2021/22 |
Q3 2021/22 |
Total 2021 |
|
Sickness Occurrences |
457 |
260 |
265 |
334 |
1316 |
394 |
335 |
433 |
615 |
1777 |
|
Days Lost due to Sickness |
3618.71 |
3141.86 |
3131.00 |
3599.86 |
13491.43 |
3445.71 |
3078.71 |
3902.00 |
4921.00 |
15347.43 |
|
2020 |
2021 |
|||||||||
|
COVID-19 Sickness - Staff |
Q4 2019/20 |
Q1 2020/21 |
Q2 2020/21 |
Q3 2020/21 |
Total 2020 |
Q4 2020/21 |
Q1 2021/22 |
Q2 2021/22 |
Q3 2021/22 |
Total 2021 |
|
Sickness Occurrences |
508 |
288 |
294 |
358 |
1448 |
414 |
382 |
443 |
632 |
1871 |
|
Days Lost due to Sickness |
3542.71 |
3559.29 |
2637.86 |
3568.57 |
13308.43 |
3976.29 |
3132.00 |
3927.29 |
5167.86 |
16203.43 |
|
2020 |
2021 |
|||||||||
|
COVID-19 Sickness - PCSO |
Q4 2019/20 |
Q1 2020/21 |
Q2 2020/21 |
Q3 2020/21 |
Total 2020 |
Q4 2020/21 |
Q1 2021/22 |
Q2 2021/22 |
Q3 2021/22 |
Total 2021 |
|
Sickness Occurrences |
53 |
28 |
37 |
41 |
159 |
47 |
33 |
39 |
72 |
191 |
|
Days Lost due to Sickness |
196.71 |
275.57 |
411.00 |
366.29 |
1249.57 |
531.57 |
276.86 |
386.86 |
561.29 |
1756.57 |
How many Police staff members are recorded as having a Long Term Health Condition that is protected by the Equality Act 2010?
Please see table below which answers questions 4 & 5
If this number if not know, how does the Constabulary assure themselves that line managers are acting in accordance to the Equality Act 2010?
Potential Adjustment Matrix for individuals, held by the line manager.
How many Police Officers are reported as having a Long Term Health Condition that is protected by the Equality Act 2010?
|
Declared Disabled |
Dorset Officers |
Dorset Staff |
Overall Combined Establishment |
|
Yes |
77 |
91 |
168 |
|
No |
430 |
564 |
994 |
|
Unknown/Prefer Not To Say |
822 |
775 |
1597 |
|
Total |
1,329 |
1,430 |
2,759 |
If this number if not know, how does the Constabulary assure themselves that line managers are acting in accordance to the Equality Act 2010?
Potential Adjustment Matrix for individuals, held by the line manager.
What is the timeframe requirements for Police Officers to undertake their Job Related Fitness Test?
You must complete your JRFT every/within 12 months. In exceptional circumstances you can be risk-assessed for 3 months (up-to a maximum of 15 months)
Upon reaching 15 months since completion of JRFT you must become non-deployable until you are able to attend and successfully complete.
What is the timeframe requirements for Police Staff to undertake their Job Related Fitness Test?
Depends if role dictates that JRFT in mandatory - You must complete your JRFT every/within 12 months. In exceptional circumstances you can be risk-assessed for 3 months (up-to a maximum of 15 months)
Upon reaching 15 months since completion of JRFT you must become non-deployable until you are able to attend and successfully complete.
What proportion of Police Officers have to undertake a Job Related Fitness Test within the timeframe required?
All Police Officers. Long term sickness/injury/Maternity leave maybe the only exceptions to this
What proportion of Police Staff have to undertake a Job Related Fitness Test within the timeframe required?
Long term sickness/injury/Maternity leave maybe the only exceptions to this
How many Police Officers have undertaken their JRFT within the timescales specified within their Job Description?
So far in this current training year (01/04/21 – 31/03/22) 938 Officers Passed
If this number / proportion is unknown, what mechanism are in place to provide assurance of compliance?
Not applicable
How many Police Staff members have undertaken their JRFT within the timescales specified within their job description?
So far in this current training year (01/04/21 – 31/03/22) all passed
If this number / proportion is unknown, what mechanism are in place to provide assurance of compliance of this policy?
Not applicable
How many Police Officers have failed to achieve their JRFT within the timeframe specified?
8 Officers failed JRFT but retook within timeframe – 1 officer failed JRFT but did not complete within timeframe
If this number/proportion is unknown, what mechanism is in place to provide assurance to the Constabulary that officers are compliant and/or safe to undertake the duties of their role in line with Policy?
Not applicable
How many Police Staff members have failed to achieve their JRFT within the timeframe specified?
0 Failures
If this number/proportion is unknown, what mechanism is in place to provide assurance to the Constabulary that staff members are compliant and/or safe to undertake the duties of their role?
Not applicable
For those officers who have been unable to undertake their JRFT due to physical injury, health reasons, what management actions / support is provided to officers and Police staff to fulfil their job description and ensure management of performance?
Firstly, we have a Force Fitness Trainer who is on hand to provide both advice and support for undertaking the JRFT. They may recommend certain methods of training and advice on certain stretches etc. for further injury prevention.
Officers and staff can also be referred to NHS Occupational Health, who provide both telephone and face to face appointments. Support should also be offered by the individual’s line management.
How many or what proportion of those officers are under formal sickness / performance management processes, not including informal?
None in formal sickness/performance management process for COVID related illness
1 Officer in formal process for performance
0 Officers in formal process for sickness
How many or what proportion of those police staff employees are under formal sickness / performance management processes, not including informal?
6 Police Staff are in a formal process for performance
8 Police staff are in a formal process for sickness
In the last 24 months, how many Improvement Notices/Action Plans have been developed to support Police Officers to achieve their JRFT?
Improvement Notices implies UPP process. No officers have had Improvement Notices for JRFT in the last 24 months
If this information is not accessible, how does the Constabulary assure themselves that line managers are acting in accordance with Policy and Procedure and supporting the wellbeing of the staff member in line with Occupational Health and Risk management?
Not applicable
In the last 24 months, how many Improvement Notices / Action Plans have been developed to support Police Staff to achieve their JRFT?
None
If this information is not accessible, how does the Constabulary assure themselves that line managers are acting in accordance with Policy and Procedure and supporting the wellbeing of the staff member in line with Occupational Health and Risk management?
Not applicable
Is there a Policy for Job Related Fitness Testing? Please share the policy
“JRFT/ PST - you must complete your refresher training within 12 months. In exceptional circumstances you can be risk-assessed for 3 months (up-to a maximum of 15 months) .Upon reaching 15 months since completion of training you must become non-deployable until you are able to attend and successfully complete a refresher course
Please note: if you are a PSU officer you will become non-deployable for Mutual Aid at 12 months since your last PST course and cannot be risk assessed for deployments outside of Dorset.”
Does this policy allow Police Officers and/or Police Staff opportunities to re-taking their test within an agreed time?
Yes - 3 attempts with at least 6 weeks in between each test to allow for additional support and guidance unless guidance from Occupational Health is different.
How should line managers support their Police Officers and Police Staff members? What is the expected approach?
Line managers are expected to encourage their staff to consider all aspects of their wellbeing including encouraging exercise and keeping fit enough for the test every year. Local fitness leads can give advice if required.
During 2020 and 2021, how many absences were recorded within the Constabulary as ‘Work Related Stress and or Stress?
|
2020 |
2021 |
|||||||||
|
Mental Health - Officer |
Q4 2019/20 |
Q1 2020/21 |
Q2 2020/21 |
Q3 2020/21 |
Total 2020 |
Q4 2020/21 |
Q1 2021/22 |
Q2 2021/22 |
Q3 2021/22 |
Total 2021 |
|
Sickness Occurrences |
41 |
34 |
52 |
47 |
174 |
36 |
49 |
55 |
55 |
195 |
|
Days Lost due to Sickness |
1172.00 |
1089.00 |
1517.14 |
1524.71 |
5302.86 |
1128.00 |
1308.14 |
1351.57 |
1676.43 |
5464.14 |
|
2020 |
2021 |
|||||||||
|
Mental Health - Staff |
Q4 2019/20 |
Q1 2020/21 |
Q2 2020/21 |
Q3 2020/21 |
Total 2020 |
Q4 2020/21 |
Q1 2021/22 |
Q2 2021/22 |
Q3 2021/22 |
Total 2021 |
|
Sickness Occurrences |
41 |
35 |
43 |
49 |
168 |
41 |
38 |
55 |
67 |
201 |
|
Days Lost due to Sickness |
996.14 |
681.71 |
842.14 |
1220.71 |
3740.71 |
1074.14 |
968.43 |
1444.71 |
1964.57 |
5451.86 |
|
2020 |
2021 |
|||||||||
|
Mental Health - PCSO |
Q4 2019/20 |
Q1 2020/21 |
Q2 2020/21 |
Q3 2020/21 |
Total 2020 |
Q4 2020/21 |
Q1 2021/22 |
Q2 2021/22 |
Q3 2021/22 |
Total 2021 |
|
Sickness Ocurrences |
1 |
3 |
10 |
9 |
23 |
10 |
6 |
6 |
8 |
30 |
|
Days Lost due to Sickness |
13.00 |
47.14 |
203.86 |
176.00 |
440.00 |
275.00 |
104.57 |
135.00 |
201.43 |
716.00 |
During 2020 and 2021, how many absences were recorded within the Constabulary as work related injuries?
|
2020 |
2021 |
|||||||||
|
Sickness due to Injury - Officer |
Q4 2019/20 |
Q1 2020/21 |
Q2 2020/21 |
Q3 2020/21 |
Total 2020 |
Q4 2020/21 |
Q1 2021/22 |
Q2 2021/22 |
Q3 2021/22 |
Total 2021 |
|
Sickness Occurrences |
18 |
8 |
11 |
15 |
52 |
16 |
13 |
16 |
14 |
59 |
|
Days Lost due to Sickness |
360.00 |
198.00 |
212.57 |
377.57 |
1148.14 |
294.71 |
187.29 |
320.86 |
338.71 |
1141.57 |
|
2020 |
2021 |
|||||||||
|
Sickness due to Injury - Staff |
Q4 2019/20 |
Q1 2020/21 |
Q2 2020/21 |
Q3 2020/21 |
Total 2020 |
Q4 2020/21 |
Q1 2021/22 |
Q2 2021/22 |
Q3 2021/22 |
Total 2021 |
|
Sickness Occurrences |
6 |
3 |
2 |
2 |
13 |
3 |
3 |
5 |
4 |
15 |
|
Days Lost due to Sickness |
215.00 |
18.14 |
10.00 |
76.43 |
319.57 |
191.43 |
160.00 |
249.29 |
112.29 |
713.00 |
|
2020 |
2021 |
|||||||||
|
Sickness due to Injury - PCSO |
Q4 2019/20 |
Q1 2020/21 |
Q2 2020/21 |
Q3 2020/21 |
Total 2020 |
Q4 2020/21 |
Q1 2021/22 |
Q2 2021/22 |
Q3 2021/22 |
Total 2021 |
|
Sickness Occurrences |
0 |
0 |
1 |
2 |
3 |
1 |
0 |
0 |
0 |
1 |
|
Days Lost due to Sickness |
0.00 |
0.00 |
65.71 |
67.71 |
133.43 |
4.00 |
0.00 |
0.00 |
0.00 |
4.00 |
Are detention officers required to undertake a JRFT?
Yes