Software systems
Record 1
Freedom of Information (FOI) Act request ref: 24/1535
Version Date: 10/07/2024
The Estates and Building Services Department have provided the following information:
I am researching the use of Computer Aided Facilities Management (CAFM) and/or Integrated Workplace Management System (IWMS) in the public sector. Under the Freedom of Information Act (FOI) I would welcome a response to the following questions:
• Which CAFM/IWMS systems are used in the organisation?
Dorset Estates & Building Services Department use a Computer Aided Facilities Management software called 3i Studio.
- When did this contract start and when does it end?
Approximately March 2008. No expiry date, CAFM licences are renewed on an annual basis.
- What are the organisations plans at the end of contract?
N/A
- What are the contract values?
2024-25 costs. Excluding VAT
|
Maintained Software |
No of Licenses |
Support Cost |
|
FM Portal (WebMadeSimple) |
1 |
£1,395.00 |
|
ESTATE Manager |
2 |
£1,300.00 |
|
ESTATE Terrier |
2 |
£990.00 |
|
MAINTENANCE Manager |
3 |
£1,950.00 |
|
EASYLink - For ESTATE Manager & AutoCAD |
1 |
£295.00 |
|
TotalCare Software Support |
1 |
£325.00 |
|
Total Support Cost: |
|
£6,255.00 |
- Who is the senior operational contact responsible for this contract?
Sam Munnings, Head of Estates, Dorset
- Which of the following functionalities does the organisation use? Can you also indicate if these are incorporated within the software system? please elaborate.
o Planned & Reactive Maintenance Yes – incorporated within the Estates Manager and Maintenance Manager modules of 3i Studio
o Asset Management Yes – incorporated within the Estates Manager module of 3i Studio
o Property Management Yes - incorporated within the Estates Terrier, Estates Manager and Maintenance Manager modules of 3i Studio
o Lease Agreements Yes - incorporated within the Estates Terrier module of 3i Studio
o Health & Safety Yes – incorporated within the Estates Manager module of 3i Studio
o Project Management No
o Condition Surveys Yes – incorporated within the Estates Manager module of 3i Studio
- Are there any limitations with the software system used? please elaborate.
No
- Are there any upcoming plans for the adoption of new technologies or solutions? please elaborate.
No