MFD Contract

Freedom of Information (FOI) Act request ref: 01/FIN/24/1780 

Version Date: 08/04/2024

The South West Police Procurement Service have provided the following information.

Regarding the use of MFDs (Multifunctional Devices) and/or Managed Print Services.

The name of the current supplier

Ricoh

The brand of the equipment provided by the current supplier

Ricoh

The name of any print management software used (For example, uniFLOW, Equitrac, PaperCut……)

Equitrac

Was there a competitive process or was a “Direct Award” made?

Direct Award

Please state the internal “contract ID reference” for this contract

Not applicable

The preferred route to market for managed print services. For example, framework, OJEU….

Framework

If route to market is a framework, please state which. For example, CCS, HTE, LPP, etc…

CCS

When is the estimated timeframe that the next tender competition will commence? 

Within the next 2 years

The start date for the existing contract arrangements (if available)

April 2023 

The end date for the existing contract 

October 2024

Also, please confirm any extension options on the contract

2 years 

Also, please confirm if all/any extension options are to be taken

Yes, they will be.

The number of MFDs (Multifunctional Devices) in (each) contract

141

Please state the number of “unmanaged” desktop printers (excluding label printers)

67 

What brand(s) are these?

Ricoh 

Will the procurement exercise be conducted by a Procurement Hub, and if so, which one?

The South West Police Procurement Service

Can you confirm if there are any plans to conduct a collaborative tender exercise with other police forces?

Yes

If so, which police forces may be involved? 

Potentially Devon and Cornwall, Dorset, Gloucestershire and Wiltshire - all to be confirmed